OFFICIAL PROCEEDINGS CITY OF GRAND ISLAND, NEBRASKA MINUTES OF CITY COUNCIL STUDY SESSION June 16, 2020 Pursuant to due call and notice thereof, a Study Session of the City Council of the City of Grand Island, Nebraska was conducted by Zoom in the Council Chambers of City Hall, 100 East First Street, on June 16, 2020. Notice of the meeting was given in The Grand Island Independent on June 10, 2020. Mayor Steele called the meeting to order at 7:00 p.m. The following City Council members were present by Zoom: Paulick, Scott, Jones, Stelk, Conley, Minton, Hehnke, Nickerson, and Haase. Councilmember Schutz was absent. The following City Officials were present also by Zoom: City Administrator Janulewicz, City Clerk Edwards, Finance Director Brown, Interim City Attorney Nonhof, and Public Works Director Collins. SPECIAL ITEMS: Initial 2020/2021 Budget Discussion and Update from City Finance Director. Finance Director Patrick Brown reviewed the FY 2020 End of Year Projections. He stated they were projecting a reduction of the General Fund revenues of $1,206,371. Personnel expenses were projected a vacancy savings of $939,134. Operating expenses were projected a savings of $405,907 due to some purchases not being made and closures or delayed opening of some facilities. Transfers out of the General Fund were presented. The net effect of all the projections would not build or use any cash reserves. Ending Cash in the Bank would be the same as the beginning Cash in the Bank of $13,419,024. Cash reserves were $113,613. The proposed Budget for FY2021 was presented. As of June 16, 2020 the FY 2021 proposed budgeted revenue was projected at $37,322,241 which was $1,886,729 less than last years budgeted revenue. He was budgeting revenue using a 2% growth for Property Taxes, a 15% reduction in Sales Tax collections, and reductions in other revenue sources as well. Transfers in for FY 2021 were proposed at $1,100,000: Discussed was the $500,000 to Grow Grand Island. Mr. Brown was recommending transferring $750,000 from the Food & Beverage Fund to the General Fund. Personnel expenses were budgeted at $30,551,496. The Personnel costs did not include any additional FTE's and included a reduction of Library FTE's from 23.5 to 18. Operating expenses were budgeted at $6,625,382. Transfers Out were budgeted at $1,485,000. Discussion was held with possibly using cash reserves to balance the budget and for Parks projects. Mr. Brown stated they were short of balancing the FY 2021 budget by $239,637. These figures were all projections and would change as revenues came in. They would have a better idea on Sales Tax collections after they had received the collections for June and July's revenues. Reviewed were the 410 Capital Equipment requests for FY 2021 for the Building, Fire, Police, Emergency Management, Streets Equipment, Library Equipment, and Parks Department. Mr. Brown stated a presentation would come before Council at a later date. Brad Mellema, representing the Convention & Visitors Bureau spoke in support of the dollars in the Grow Grand Island Fund which bring events to Grand Island. Mayor Steele commented on meeting with Grow Grand Island and asking them to help brand Grand Island to bring people here to grow our economy and build our image. Presented were bond projects for Old Potash and North Road. Refunding 2013 Sewer Bonds was mentioned with a total savings of $4,499,821. ADJOURNMENT: The meeting was adjourned at 8:16 p.m. RaNae Edwards City Clerk 28